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Office Manager Berlin

calendarStart ASAP
contractFulltime
walletFixed base monthly salary + stock options
walletCompetitive salary reflecting your motivation and maturity
location-pinBerlin, Germany

We are Exponea, an internationally renowned Customer Data Platform – a tool for in-depth analysis and marketing automation for businesses. We work with global e-commerce leaders and other top companies from all over the globe.

We are currently expanding our Office Operations team, and we’re looking for a new Office Manager in Berlin. Could it be you?

Main goals of this role:

  • Optimize the work environment, ensuring fast resolution for employee requests.
  • Ensure a fast onboarding process, making sure all employees are well-equipped to carry out their tasks.
  • Execute various operational projects, (e.g. vendor selection, streamlining processes, reporting, etc.)

Tasks and responsibilities:

  • Enable growth with strong culture. There are a few things unique about Exponea and one of them is our culture. We believe that the only way to truly enable growth is by serving our people.
  • Ensure day-to-day running of our Berlin office of 10 people
  • Remotely support our Polish office of 6 people
  • Ensure smooth onboarding of new employees, support their business travel and resolve employee queries.
  •  Manage local operational expenses. Ensure internal compliance when making company purchases and cooperate with the finance team.
  • Maintain local office legal compliance, including health & safety compliance.
  • Maintain administrative tasks and databases, handle office supplies and correspondence.
  • Provide general support to visitors.
  • Help streamline processes in office operations to maximize effectiveness.
  •  Coordinate vendor procurement and maintain relationships with vendors, service providers and landlords.
  • Technically Set up and support company-wide meetings.

What you’ll like about the role:

  • Opportunity to learn and grow quickly as you will be given a lot of responsibility from the start
  • Opportunity to figure out how we want to scale as a team and spot inefficiencies to optimize
  • Opportunity to bring in own ideas and creativity to solve operational issues
  • Opportunity to develop decision-making skills on the go

What we expect of the candidate:

 

  • Great analysis and problem-solving skills
  • Very organised, systematic and detail-oriented
  • Excellent communication skills
  • Strong orientation on internal client, and on making continuous improvement
  • Expert-level working with spreadsheets/data tools

 

What we’ll consider an asset:

  • Experience in consulting, operations and/or legal background
  • A degree in Economics/Business Administration/Operations Research/Accounting

More things you might like about Exponea:

  • Talent development thanks to our Internal Learning Academy:
    • Communication and soft skill development program provided by our resident coach and ex-McKinsey communication strategist Ivo Večeřa
    • Leadership academy, execution training – 7 habits of highly effective people by Stephen Covey Business Academy
    • Scaling-up program from Verne Harnish processed via TedExponea format
  • great deal of freedom and trust. At Exponea we don’t clock in and out, and we have neither corporate rules nor long approval processes. We are interested in results from day one. The freedom goes hand in hand with responsibility.
  • Entrepreneurship lessons.  Easier way to start your own business. Inspired by PayPal founders, our CEO, Peter, aims to support employees in starting their own successful firms. The money and know-how you will have obtained at Exponea will surely come in handy! (Read more of what Luna, our Exponea alumni has learnt about growing a business).
  • Flexible working hours. Remote work and home office are possible.
  • Reward based on your commitment and capabilities.
  • Possibility to co-own the company through our employee share program.
  • An easy-to-access downtown office.
  • An array of fringe benefits including hardware (pick the machine and tools you like), books, sports and language classes.
  • Free lunches in Exponea Foodie Club restaurants; free fresh fruit in the office every day.
  • Travel insurance, also for personal purposes.
  • Friendly atmosphere and motivated colleagues who like what they do.

About us:

Exponea is a fast growing SaaS company in marketing automation and advanced data analytics. With offices and customers in many countries, the company spans the globe. The team works with multiple sectors, including e-commerce, banking, and telco, enabling sustainable growth for market leaders, such as Victoria Beckham, Missguided, T-Mobile, Sygic, and many others. Learn more about Exponea.

Like this role? Apply here.


Drop your CV here or click to upload (docx, pdf, max. 5MB.)

Operations

If you have any questions, please contact us at career@exponea.com

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