Office Coordinator

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Office Coordinator

calendarDec 2018/Jan 2019
contractPermanent
walletCompetitive salary reflecting your motivation and maturity (monthly fixed salary + stock options)
location-pinManhattan, New York City, United States

We are Exponea, an internationally renowned e-commerce cloud – a tool for in-depth analysis and marketing automation for businesses. We work with global e-commerce leaders and other top companies from all over the globe.

 

Currently expanding to the United States, we’re looking for our new Office Coordinator. Could you be one of them?

Main goals of this role:

  • 1) Enable growth with strong culture. Optimize work environment and ensure good working atmosphere.
  • 2) Ensure smooth onboarding and that all employees are well-equipped to carry out their tasks.
  • 3) Execute various operational projects, e.g. vendor selection, quality management, reporting etc.

Tasks and responsibilities:

  • Enable growth with strong culture. There are a few things unique about Exponea and one of them is our culture. We believe that the only way to truly enable growth is by taking care of our people.
  • Organize office operations and procedures (new locations & moving, layout & seating, equipment) and optimize work environment.
  • Ensure local office legal compliance, including health & safety compliance.
  • Ensure smooth onboarding of new employees, support their business travel, resolve employee queries and organise for birthday gifts.
  • Manage local operational expenses.
  • Maintain administrative and databases, handle office supplies and correspondence.
  • Coordinate vendor procurement and maintain relationships with vendors, service providers and landlords.
  • Provide general support to visitors.
  • Implement procedural and policy changes to improve operational efficiency.
  • Be a local culture champion, maintain employee benefits and organise smaller team events.

What the ideal candidate will like about the role:

  • Opportunity to bring in own ideas and creativity to solve operational issues. We value hands-on approach and will trust you with a lot of responsibility from the start.
  • Working with a small but diverse and wholehearted team of sales & consultants, and communicating with colleagues in different offices across the world.
  • You will be part of a small but global team whose mission is to enable growth with strong culture. We do care about our people and we believe that culture goes hand in hand with business success. We also deeply care about raising future entrepreneurs, which is why we focus on enabling people (including you!) to enjoy freedom responsibly, and thus help bring everyone closer to making Exponea mafia come true.

What we expect of the candidate:

  • Great communication skills with an approachable demeanor. You know everyone’s name and can quickly build bonds with everyone in the office.
  • 1+ years of prior office management and facilities experience (in a start-up a plus!) and the ability to collaborate effectively with other operational heads in other offices.
  • Exceptional organizational and multitasking skills while meeting deadlines and priorities.
  • Must be willing to roll-up your sleeves and focus on fast execution.
  • Creativity in social and fun activities that drive positivity in line with our culture.
  • Proactive approach to identifying improvements that can be made.
  • Up-to-date knowledge of Health & Safety Regulations.
  • Diligent budget and vendor relations management.
  • Knowledge of Outlook, Word, Excel, and PowerPoint.

 

What we’ll consider an asset:

 

  • Knowledge of local office suppliers a plus.

More things you’ll like about Exponea:

  • A great deal of freedom and trust. At Exponea we don’t clock in and out, and we have neither corporate rules nor long approval processes. We are interested in results from day one. The freedom goes hand in hand with responsibility.
  • Possibility to co-own the company through our employee share program.
  • Flexible working hours. Remote work and home office are possible.
  • Reward based on your commitment and capabilities.
  • An array of fringe benefits including hardware, books, gym classes, and more.
  • Friendly atmosphere and motivated colleagues who like what they do.

 

 

 

 

About us:

Exponea is an award-winning customer experience and data management platform that not only boosts e-commerce growth with AI-powered engagement automation, but also helps improve companies’ culture with better cross-department collaboration and customer centricity. More info about Exponea.

 

Get a glimpse of life at Exponea and meet your future colleagues (Facebook Page Exponea Society).

Like this role? Apply here.


Drop your CV here or click to upload (docx, pdf, max. 5MB.)

Operations

If you have any questions, please contact us at career@exponea.com